AIRPORT WORKING PARTY TERMS OF REFERENCE
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise issues related to the operation and development of Manston International Airport
Membership, Chairmanship and Quorum
|
Number of Members |
Seven |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
None Executive Members only |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
1. Scrutinise any future airports proposed night time flying policy including establishment of parameters for community consultation and assessment of technical criteria against which the policy can be judged;
2. Review of the existing section 106 agreement for the airport;
3. Review the arrangements of other regional airports;
4. Scrutinise the results of public engagement and report to the Overview and Scrutiny Panel for discussion;
5. Scrutinise the masterplan of the airport operator and any other proposals in relation to the development of the airport;
6.Submit written interim and final reports with recommendations to the Overview and Scrutiny Panel.
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 2 October 2007. These terms of reference were approved by the Overview & Scrutiny Panel on 30 August 2011.
ASSET MANAGEMENT WORKING PARTY TERMS OF REFERENCE
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise issues related to the Asset Management
Membership, Chairmanship and Quorum
|
Number of Members |
Seven |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
None Executive Members only |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
7. Review the Council’s asset disposal process;
8. Monitor asset disposals decisions to verify compliance with procedure;
9. Monitor the implementation of asset disposals decisions;
10. Make recommendations to Overview and Scrutiny Panel regarding amendments of the Asset Management Strategy;
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 2 October 2007. These terms of reference were approved by theOverview & Scrutiny Panel on 30 August 2011.
CORPORATE IMPROVEMENT & BUDGET WORKING PARTY TERMS OF REFERENCE
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise issues related to the Corporate Improvement and Budget Performance
Membership, Chairmanship and Quorum
|
Number of Members |
Seven |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
None Executive Members only |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
1. Challenge the alignment of priorities and optimal use of resources to ensure value for money;
2. Participate in Value for Money Reviews and query unsatisfactory performance;
3. Evaluate partnerships the Council is party to in order to ensure effective use of resources and a return on investment of those partnerships;
4. Review the 2007/11 Corporate Plan to determine progress in relation to delivering projects and improvements noticeable to residents;
11. Challenge the assumptions of the Medium Term Financial Strategy;
12. Provide a critical friend challenge to officers, reflecting the voice and concerns of the public in order to make an impact on corporate improvement and the effectiveness of the budget processes;
7. The Group may wish to set out a programme of work and a timetable of meetings. Ideally if Members were of the view that there was anything significant to go into the agenda for the following Overview and Scrutiny Panel meeting; there is a need for the group to meet in good enough time to thereafter include any outputs from the group meeting into the Panel agenda.
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 28 May 2008. These terms of reference were approved by theOverview & Scrutiny Panel on 30 August 2011.
ELECTORAL REGISTRATION PROCESS REVIEW WORKING PARTY
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise the canvassing of voters in order to improve voter registration numbers.
Membership, Chairmanship and Quorum
|
Number of Members |
Five |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
None Executive Members Only |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Three |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
1. To advise the Council’s Electoral Registration Officer on options for improving the level of voter registration across the District as a whole.
2. To advise the Council’s Electoral Registration Officer on options for improving the accuracy of the electoral register.
3. To advise the Council’s Electoral Registration Officer on options for increasing public awareness of, and participation in, voter registration.
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 10 January 2012. These terms of reference were approved by the Overview & Scrutiny Panel on 10 January 2012.
RAMSGATE PORT AND MARINA WORKING PARTY
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise the development and implementation of a Master Plan for the Port of Ramsgate and the Royal Harbour and Marina
Membership, Chairmanship and Quorum
|
Number of Members |
Seven |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
Limited to Members of the Overview & Scrutiny Panel |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
(i) An examination and understanding of principal income streams, against trend;
(ii) An examination and understanding of costs, both in operating the facilities and in respect of long term maintenance with particular reference to dredging plan;
(iii) Consideration of spatial planning and asset management so as to make maximum use of available land and property;
(iv) Developing an understanding of the relationship between the different objectives of retaining and expanding commercial services to create new jobs and the importance of the Royal Harbour as amenity space for residents and visitors;
(v) Consideration of benchmarking with other ports, especially any in local authority ownership; and
(vi) Consultation with key stakeholders;
2. To provide interim report to the Overview & Scrutiny Panel as required and to submit a final report to the Overview & Scrutiny Panel on the draft Master Plan;
3. To monitor the implementation of the approved Master Plan.
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 28 July 2009. These terms of reference were approved by theOverview & Scrutiny Panel on 30 August 2011.
TERMS OF REFERENCE FOR THE SHARED SERVICES WORKING PARTY
General
A Sub-Committee of the Overview & Scrutiny Panel established to review and scrutinise the development and implementation of Shared Services
Membership, Chairmanship and Quorum
|
Number of Members |
Seven |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
Limited to Members of the Overview & Scrutiny Panel |
|
Restrictions on Chairmanship |
None |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
Terms of Reference
1. Scrutinise the process for establishing Shared Services;
2. Review the implementation of shared services arrangements that include the following:
a) Shared Services Vehicle
b) Housing Landlord
c) Recycling & Waste
3. Scrutinise the tenants’ consultation process;
4. Keep a watching brief on all developments in relation to the Shared Services project;
5. Monitor the performance of the shared services arrangements;
6. Draft regular progress reports to be considered by the Panel;
7. Draft a final report to be considered by the Panel;
8. Keep a watching brief on scrutiny undertaken by the EKJSC on services already shared.
Delegations
None
Notes
This Working Party was established in principle by the decision of the Overview & Scrutiny Panel on 15 June 2010. These terms of reference were approved by theOverview & Scrutiny Panel on 30 August 2011.
CRIME & DISORDER REDUCTION PARTNERSHIP (informal) WORKING PARTY
Membership, Chairmanship and Quorum
|
Number of Members |
5 |
|
Substitute Members Permitted |
Yes |
|
Political Balance Rules apply |
No |
|
Appointments/Removals from Office |
By the Overview and Scrutiny Panel |
|
Restrictions on Membership |
Limited to Members of the Overview & Scrutiny Panel |
|
Restrictions on Chairmanship |
None. Joint Chairmanship |
|
Quorum |
Four |
|
Number of ordinary meetings per Council Year |
Meetings will be called as required |
2. Terms of reference
The full terms of reference for the working party are given below under the Crime and Disorder (Overview & Scrutiny) Regulations 2009. The purpose of the working party has been to establish a member led cross party scrutiny of key crime and disorder topics in Thanet. The scope of the group for 2011/12 has been specifically to:
§ Scrutinise the Council’s and key partners approach to anti-social behaviour investigations and Street Scene Enforcement;
§ Specifically look at housing management of anti-social behaviour and powers to deal with issues especially in terms of tenancy agreements;
· Debate key issues relevant to the two areas listed, interview key witnesses, make findings and suggest recommendations for improvement.
The Crime and Disorder (Overview and Scrutiny) Regulations 2009
Made
6th April 2009
Laid before Parliament
8th April 2009
Coming into force in accordance with regulation 1(2)
The Secretary of State makes the following Regulations in exercise of the powers conferred by section 20(3) and (4) of the Police and Justice Act 2006(1).
In accordance with section 20(4) of that Act, the Secretary of State has consulted with the Welsh Ministers(2) regarding the provisions in relation to local authorities in Wales.
Citation and commencement
1.—(1) These Regulations may be cited as the Crime and Disorder (Overview and Scrutiny) Regulations 2009.
(2) These Regulations shall come into force in respect of local authorities in England on 30th April 2009 and in respect of local authorities in Wales on 1st October 2009.
Interpretation
2. In these Regulations—
“2006 Act” means the Police and Justice Act 2006;
“depersonalised information” means information which does not constitute personal data within the meaning of the Data Protection Act 1998(3).
Co-opting of additional members
3.—(1) The crime and disorder committee of a local authority may co-opt additional members to serve on the committee subject to paragraphs (2), (3), (4) and (5).
(2) A person co-opted to serve on a crime and disorder committee shall not be entitled to vote on any particular matter, unless the committee so determines.
(3) A co-opted person’s membership may be limited to the exercise of the committee’s powers in relation to a particular matter or type of matter.
(4 A crime and disorder committee shall only co-opt a person to serve on the committee who—
(a) is an employee, officer or member of a responsible authority or of a co-operating person or body; and
(b) is not a member of the executive of the committee’s local authority (or authorities).
(5) The membership of a person co-opted to serve on a crime and disorder committee may be withdrawn at any time by the committee.
Frequency of meetings
4. A crime and disorder committee shall meet to review or scrutinise decisions made, or other action taken, in connection with the discharge by the responsible authorities of their crime and disorder functions as the committee considers appropriate but no less than once in every twelve month period.
Information
5.—(1) Where a crime and disorder committee makes a request in writing for information, as defined in section 20(6A) of the 2006 Act(4), to the responsible authorities or the co-operating persons or bodies, the authorities, or persons or bodies (as applicable) must provide such information in accordance with paragraphs (2) and (3).
(2) The information referred to in paragraph (1) must be provided no later than the date indicated in the request save that if some or all of the information cannot reasonably be provided on such date, that information must be provided as soon as reasonably possible.
(3) The information referred to in paragraph (1)—
(a) shall be depersonalised information, unless (subject to sub-paragraph (b)) the identification of an individual is necessary or appropriate in order to enable the crime and disorder committee to properly exercise its powers; and
(b) shall not include information that would be reasonably likely to prejudice legal proceedings or current or future operations of the responsible authorities, whether acting together or individually, or of the co-operating persons or bodies.
Attendance at committee meetings
6.—(1) Subject to paragraph (2), a crime and disorder committee may require the attendance before it of an officer or employee of a responsible authority or of a co-operating person or body in order to answer questions.
(2) The crime and disorder committee may not require a person to attend in accordance with paragraph (1) unless reasonable notice of the intended date of attendance has been given to that person.
Reports and recommendations
7. Where a crime and disorder committee makes a report or recommendations to a responsible authority or to a co-operating person or body in accordance with section 19(8)(b) of the 2006 Act, the responses to such report or recommendations of each relevant authority, body or person shall be—
(a) in writing; and
(b) submitted to the crime and disorder committee within a period of 28 days from the date of the report or recommendations or, if this is not reasonably possible, as soon as reasonably possible thereafter.
Vernon Coaker
Minister of State
Home Office
6th April 2008